How to Begin Planning a Budget to Build your Cafe


One of the first questions we are often asked when people are beginning to plan their dreams of building their own coffee shop Is “
What would be the average total cost to build a 1500 square-foot coffee shop?”  

In this article we explore some things to consider, and hidden costs you might not have thought about when building the budget for your cafe. 

cafe blueprints

 

It's difficult to provide an average total cost to build a 1500 square-foot coffee shop, as the cost will depend on a wide range of factors such as location, equipment, and finishes. In general, you can expect to pay anywhere from $350,000 to $450,000 or more to build a 1500 square-foot coffee shop. This estimate includes the cost of rent or purchasing a space, as well as the cost of equipment, supplies, labor, and other expenses.

It's important to keep in mind that these estimates are just rough estimates, and the actual cost of building a coffee shop will depend on your specific circumstances and location. It's a good idea to work with a professional, such as a contractor or an architect, to get a more accurate estimate of the cost to build a coffee shop. They will be able to take into account the specific features and finishes you want for your coffee shop and provide a more detailed cost estimate.

Demolition of old space

 

What are things you should consider when planning a budget to build a coffee shop?

 

There are several things to consider when planning a budget to build a coffee shop:

  1. Location: The cost of rent or purchasing a space will vary depending on the location of the coffee shop. It's important to consider the cost of real estate in the area where you want to open your coffee shop.
  2. Equipment: You'll need to purchase or lease coffee-making equipment, as well as other items such as tables, chairs, and display cases. Make sure to budget for these expenses.
  3. Labor: You'll need to hire employees to work in your coffee shop, and you'll need to budget for their salaries and any benefits you offer.
  4. Supplies: You'll need to purchase supplies such as coffee beans, cups, and other consumables on a regular basis. Make sure to budget for these ongoing expenses.
  5. Marketing: It's important to promote your coffee shop to attract customers. You'll need to budget for marketing efforts such as advertising, social media, and events.
  6. Legal and professional fees: There may be legal and professional fees associated with setting up a business, such as fees for incorporating or registering your business, as well as any consulting fees.
  7. Contingency: It's a good idea to budget for unexpected expenses that may come up as you're setting up and running your coffee shop. This could include things like repairs or unexpected increases in the cost of supplies.

Construction project

What are other hidden costs you might not be considering when planning your budget?

 

Here are some other hidden costs that you might not be considering when planning a budget for your coffee shop:

  1. Permits and licenses: You'll likely need to obtain various permits and licenses to operate your coffee shop, such as a business license and a food service permit.
  2. Insurance: It's important to have insurance to protect your business in case of accidents or other unexpected events. You may need liability insurance, as well as insurance for your equipment and supplies.
  3. Rent or mortgage payments: If you're leasing or purchasing a space for your coffee shop, you'll need to budget for rent or mortgage payments. These costs may be higher than you expect, especially if you're in an expensive location.
  4. Utilities: You'll need to pay for utilities such as electricity, water, and gas to operate your coffee shop. These costs can add up, so make sure to budget for them.
  5. Maintenance and repairs: Your coffee shop equipment and facilities will need regular maintenance and may need repairs from time to time. Make sure to budget for these costs.
  6. Taxes: You'll need to pay taxes on your business, including income tax and sales tax. Make sure to budget for these expenses.
  7. Professional services: You may need to hire professionals such as lawyers, accountants, or consultants to help you set up and run your coffee shop. Make sure to budget for these services.

Electrical work

Once your café is built, what is the average amount of time to expect your full ROI?

It's difficult to provide an average amount of time to expect a full return on investment (ROI) for a coffee shop, as it will depend on a wide range of factors such as location, pricing, and competition. In general, it can take several years to recoup the initial investment in a coffee shop. 

There are several factors that can impact the time it takes to see a full ROI on a coffee shop:

  1. Location: The location of your coffee shop can have a big impact on its success. A prime location with high foot traffic can help your coffee shop generate more sales, which can in turn help you see a quicker ROI.
  2. Pricing: Setting your prices too low can make it difficult to generate enough profit to see a full ROI. On the other hand, setting your prices too high can drive customers away. It's important to find a pricing strategy that strikes a balance between attracting customers and generating a profit.
  3. Competition: The level of competition in your area can also impact your ROI. If there are many other coffee shops in the area, it may be harder to attract and retain customers.

Fratello Coffee

It's important to keep in mind that it may take some time to build a customer base and establish a successful coffee shop. It may take several years to see a full ROI, but with careful planning and hard work, it is possible to achieve success.

Reach out to our team here at Fratello Coffee Roasters to dig in further to this topic.  Our coffee consulting can help you think through topics like this, and others.